Using the navigation below you can view the rules that have been adopted by Suffolk Golf Limited (operating as the Suffolk Golf Union – “The Company”) under Article 5 of the Company’s Articles of Association (the “Articles”) on 30 January 2018.

In these Rules, unless the context requires otherwise:

“Company” means Suffolk Golf Limited (company number 11177920 and whose registered office is at 2 Third Avenue, Glemsford, Sudbury. Suffolk. CO10 7QJ; and

“Member Clubs ” means Voting Members.

These Rules are made pursuant to Article 5 of the Articles. Words which are defined in the Articles bear the same meaning when used in these Rules. Where there is any inconsistency between these Rules and the provisions of the Articles, the provisions of the Articles shall prevail. 

Membership

1.1 Membership shall comprise:
1.1.1 Voting Members Voting Members are entitled to receive notice of, attend and vote at general meetings. Membership as a Voting Member shall be open to all golf clubs within the County of Suffolk whose constitution and rules: (i) recognise the Rules of Golf as prescribed by R & A Rules Limited; (ii) give control to its members or a committee thereof for the handicapping of its members in accordance with the National Handicapping Scheme in force from time to time; (iii) undertake that any golfing events organised by the Club shall comply with the Rules of Amateur status laid down by R & A Rules Limited and that such Rules of Amateur status shall be applied and form a condition of entry to any such events; (iv) conform to and accept the objectives, rules and regulations of England Golf.
1.1.2 Non-Voting Members

1.2 Admission Non-Voting Members are not entitled to receive notice of, attend or vote at general meetings and consist of the following: (i) Playing Members – all playing members of a Member Club or Affiliated Facility irrespective of their category of membership of such club; and (ii) Affiliated Playing Members – individuals who are not Playing Members and who are not playing members in any other county, who wish to participate in golf in the County and, in accordance with the Rules, are approved by the Board as Affiliated Playing Members. to Membership
1.2.1 Applications for admission to membership of the Company as a Voting Member shall be in the form prescribed by the Board and shall contain an undertaking by the applicant to conform to and accept the Objects of the Company as set out in the Articles and to accept these Rules. The application for membership shall contain agreement to the Articles and to these Rules and be signed by the club’s President (or other senior officer) and the Secretary or Manager.
1.2.2 Applications for admission to membership of the Company as an Affiliated Playing Member shall be in the form prescribed by the Board and shall contain an undertaking by the applicant to comply with and accept these Rules and shall be signed by the applicant. Affiliated Playing Members shall be Non-Voting Members of the Company.
1.2.3 Applications for admission to membership shall be sent to the County Secretary who shall refer any such application to the Board which shall have the power to admit the applicant under Article 27.
1.2.4 Each year, and as required by the County Secretary, Member Clubs shall provide a list of the names and England Golf CDH numbers of their Playing Members to the County Secretary. Playing Members shall be Non-Voting Members of the Company as a consequence of their subsisting membership of a Member Club.

1.3 Cessation of Membership 1.3.1 A Member Club may withdraw from membership of the Company by giving notice thereof to the County Secretary not less than 30 days before its re- affiliation date in any year failing which such Member Club shall be liable to pay the annual affiliation fee for the ensuing calendar year.
1.3.2 If the Board decides that a Member Club should be expelled the provisions of Article 29 shall apply.
1.3.3 A playing member shall cease to be a member if he or she ceases to be a member of a Member Club.
1.3.4 Affiliation fees are not refundable in whole or in part.

President, President-Elect and Immediate Past President

2.1 At the Annual General Meeting in 2018 and the Annual General Meeting every two years thereafter subject to Rules 2.8 and 2.9 below a candidate nominated by the Board shall be elected President.

2.2 The person elected as President shall normally hold office for a two year term until the Annual General Meeting in the second year after his or her election. This term may be extended for a further year by agreement of the Board.

2.3 At the Annual General Meeting in 2019 and the Annual General Meeting every two years thereafter subject to paragraphs 2.8 and 2.9 below a candidate nominated by the Board shall be elected President Elect.

2.4 The person elected as President Elect shall normally hold office for a one year term until the Annual General Meeting in the year following his or her election. This term may be extended for a further year by agreement of the Board.

2.5 The President Elect shall normally (but not necessarily) be nominated as President having served his or her term as President Elect.

2.6 Following completion of his or her term of office as President, the President shall become the Immediate Past President and shall hold office as Immediate Past President until the Annual General Meeting in the year after completion of his or her term of office as President.

2.7 The President, President Elect and Immediate Past President shall be directors by virtue of their office and shall have such rights and privileges as the Board shall from time to time prescribe.

2.8 Any Voting Member may propose a person to be President or President Elect. Any proposal must be made on the form prescribed from time to time by the Board and signed by the nominee. Any proposal must be seconded by another Voting Member. Each Voting Member may only propose or second one candidate for each post and the form must be completed and returned to the Chief Executive/County Secretary not later than such date as the Board shall prescribe each year.

2.9 If there is only one candidate for the post of President and only one candidate for the post of President Elect those candidates shall be declared elected unopposed. In the event of there being more than one nomination for either post there shall be an election for that post at the Annual General Meeting.

Affiliation Fees

3.1 Each Member Club shall pay such annual affiliation fees (whether on a per capita basis or otherwise) as shall be set by the Board.

3.2 The annual affiliation fees shall be payable once per year and shall be collected by the Company and calculated on a per capita basis for every Playing Member irrespective of membership category. The annual affiliation fees shall be collected each year as follows:
3.2.1 in respect of those persons who are Playing Members on their relevant Member Club’s annual membership renewal date, on such date as falls 60 days after the Member Club’s annual membership renewal date or, if a Member Club does not have one fixed date for renewal of membership for all Members, on such other date as may be agreed between the Member Club and the Company and, failing agreement, 1 April in each year (“First Payment Date”); and
3.2.2 in respect of those persons who join as a Playing Member after the relevant Member Club’s annual membership renewal date, on such date as falls 60 days after the six month anniversary of the relevant Member Club’s annual membership renewal date (“Second Payment Date”).

3.3 Annual affiliation fees will normally be invoiced by Members Clubs to their Playing Members as a disbursement.

3.4 Failure by a playing member to pay such annual disbursement shall not exonerate the Club of which he or she is a playing member from its obligation to pay the annual affiliation fee in respect of that playing member.

3.5 Any Member Club whose affiliation fee is not paid within 30 days of either the First Payment Date or the Second Payment Date (as applicable) in any year shall not be entitled to take part in any championship, county match meeting or competition run by the Company, nor shall any playing member of such Member Club be eligible to participate in any event organised by the Company until such time as the affiliation fee has been paid (subject to the discretion of the Board to the contrary).

Committees

4.1 Committees may be appointed by the Board to administer specific activities of the Company and shall report to and be responsible to the Board for the activities delegated to them.

4.2 The President, President Elect or Immediate Past President (as applicable), County Secretary and Financial Director shall be given notice of the dates and times of all committee meetings and may attend such meetings if they so desire.

4.3 The quorum for a meeting of any committee shall be 51% of the members of such committee.

4.4 Committees shall provide copies of minutes of their meetings to the Board promptly after each meeting.

Meetings

5.1 The Board shall convene an annual general meeting each year in accordance with Article 30.

5.2 In addition to the annual general meeting the Board shall convene at least one delegates meeting in each calendar year. Member Clubs will be invited to send one delegate to such meeting. The objective of the delegates meeting will be to update Member Clubs and Playing Members on the activities of the Company and on all issues relevant to Member Clubs and Playing Members.

5.3 The Company has representation on the executive of England Golf and the England Golf – South East Group:
5.3.1 England Golf – a member of the Board shall be nominated as England Golf Representative to attend relevant meetings of England Golf. If a matter has been considered by the Board, and matters of outstanding importance concerning England Golf should be considered by the Board wherever possible, and the Board has made a decision on such matter the representative shall vote in accordance with such decision. In all other matters the representative shall act in his or her discretion in what he or she considers to be the best interests of England Golf and the Company.
5.3.2 England Golf – South East Group – the Board shall nominate a representative to sit on the executive committee of England Golf – South East Group. If a matter has been considered by the Board, and matters of outstanding importance should be considered by the Board whenever possible, and the Board has made a decision how to vote on such matter, the representatives shall vote in accordance with such decision. In all other matters the representatives shall in their discretion vote in what they consider to be the best interests of England Golf – South East Group and the Company.

Discipline

6.1 The Board shall ensure that Members comply with the Objects set out in the Articles and with these Rules and that these Rules are enforced.

6.2 Subject to any variation or amendment made by the Company in general meeting the disciplinary procedures set out in the Schedule to these Rules shall apply.

6.3 The Board is authorised to impose such sanctions, penalties or punishment on any Member it deems necessary or appropriate pursuant to the disciplinary procedures.

6.4 Member Clubs shall inform the Company of any disciplinary action taken against a Playing Member who is a member of that Member Club.

6.5 In the event of an appeal against a sanction imposed by the Board (received by the Company pursuant to Article 29.2.4) the Board shall call a general meeting at which the Member may present a statement and at the Member Clubs shall vote as to whether to overturn such any sanctions, penalties or punishment imposed pursuant to Rule 6.4 above.

Competitions, Matches and Courtesy of Courses

7.1 When requested by the County Secretary, the Championships Director or the Men’s Golf Director, Member Clubs will, whenever possible, grant the courtesy of their courses to the Company to hold the County Championship, County Matches and other approved County Competitions. A facility fee may be paid at the discretion of the Board for certain competitions and events.

7.2 Courtesy of the course for a County Match shall include the use of the course on the day before the match for both the home and visiting teams to play a practice round starting between 3.00 pm and 4.30 pm. A facility fee may be paid at the discretion of the Board for such practice round.

7.3 On the day of a County Match the first tee shall be closed preferably 45 minutes but not less than 30 minutes prior to the start of each round.

7.4 All competitions shall be played in accordance with the current Rules set by R & A Rules Limited and any local Rules of the Member Club on whose course the competition is being played. 7.5 Member Clubs shall provide copies of their Health & Safety Rules and requirements and of any relevant Health & Safety risk assessments for use when a county competition or match is to be played on that course.

County Dress

8.1 County dress and qualification for county colours shall be decided by the Board.

Bank Mandate

9.1 The Bank Mandate shall require that all payments shall be signed by not less than two authorised signatories whether by cheque or electronic transfer.

9.2 All payments from the Company bank account must be authorised by the Finance Director.

The 2025 AGM of Suffolk Golf Limited will be held at Rookery Park Golf Club on Friday 28th March. The agenda for the meeting can be viewed by clicking on AGENDA

To read the Presidents report click Presidents Report 2025.

The finance directors report can be viewed HERE. The accounts can be viewed HERE.

Other reports can be viewed by clicking on the relevant name. Junior Golf, Handicapping and Course Rating, Captains report

Please Click here   for the Minutes of the 2024 AGM

SGU Disciplinary Policy

Player code of conduct 2025

 General Regulations 2025

2025 hard card

Pace of Play SGU 3-2023

Transportation Policy

Equality Diversity and Inclusion 2025

SGU Complaints Policy 2025.pdf

Please click here to view The Suffolk Golf Union Privacy and Data Protection Policy.

This Privacy Policy describes how your personal information is collected, used, and shared when you visit or make a purchase from our website.

Personal information we collect

When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information.”

We collect Device Information using the following technologies:

    – “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier and are used for remarketing purposes. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org .

    – “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.

    – “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.

Additionally when you make a purchase or attempt to make a purchase through the Site, we collect certain information from you, including your name, billing address, shipping address, payment information (including credit card numbers), email address, and phone number.  We refer to this information as “Order Information.”

When we talk about “Personal Information” in this Privacy Policy, we are talking both about Device Information and Order Information.

How do we use your personal information?

We use the Order Information that we collect generally to fulfill any orders placed through the Site (including processing your payment information, arranging for shipping, and providing you with invoices and/or order confirmations).  Additionally, we use this Order Information to:

Communicate with you;

Screen our orders for potential risk or fraud; and

When in line with the preferences you have shared with us, provide you with information or advertising relating to our products or services.

We use the Device Information that we collect to help us screen for potential risk and fraud (in particular, your IP address), and more generally to improve and optimize our Site (for example, by generating analytics about how our customers browse and interact with the Site, and to assess the success of our marketing and advertising campaigns and to remarketing to customers).

Sharing your personal information

We share your Personal Information with third parties to help us use your Personal Information, as described above.  For example, we use Google Analytics to help us understand how our customers use the Site–you can read more about how Google uses your Personal Information here:   https://www.google.com/intl/en/policies/privacy/ .  You can also opt-out of Google Analytics here:   https://tools.google.com/dlpage/gaoptout .

Finally, we may also share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.

Behavioural advertising

As described above, we use your Personal Information to provide you with targeted advertisements or marketing communications we believe may be of interest to you.  For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational page at http://www.networkadvertising.org/understanding-online-advertising/how-does-it-work.

You can opt out of targeted advertising by going to:

    FACEBOOK – https://www.facebook.com/settings/?tab=ads

    GOOGLE – https://www.google.com/settings/ads/anonymous

Additionally, you can opt out of some of these services by visiting the Digital Advertising Alliance’s opt-out portal at:   http://optout.aboutads.info/ .

Do not track

Please note that we do not alter our Site’s data collection and use practices when we see a Do Not Track signal from your browser.

Your rights

If you are a European resident, you have the right to access personal information we hold about you and to ask that your personal information be corrected, updated, or deleted. If you would like to exercise this right, please contact us through the contact information below.

Additionally, if you are a European resident we note that we are processing your information in order to fulfill contracts we might have with you (for example if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above.  Additionally, please note that your information may be transferred outside of Europe, including to Canada and the United States.

Data retention

When you place an order through the Site, we will maintain your Order Information for our records unless and until you ask us to delete this information.

Changes

We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons.

Contact us

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us .

Suffolk Golf Union takes it’s responsibilities to the children participating in golf within the County, affiliated premises and within the representative County Junior system very carefully, and has produced the following Safeguarding Policy and underpinning procedures in order to set out the standards SGU wishes to uphold in providing activities for children and safeguarding the welfare of children in our care.

SGU is a member of England Golf and our professional coaching staff are members of the Professional Golfers’ Association. SGU recognises the policies of these Governing Bodies, as set in out in Guidelines for Safeguarding Children in Golf.

COUNTY WELFARE OFFICER

Stuart McCallum

Email; sgusafeguarding@gmail.com

Tel; 07506 444082

The primary responsibility will always be the safety of the child (and other siblings). In an emergency, the police should be contacted via 999.

Players Development Fund

Application Form Players Development Fund

SGU Golf Clubs Assessment Plan.

General expense claim

Generic SGU Travel Claim Form 2021 (2)